Onboarding for New Graduate Assistants & Graduate Research Assistants

Congratulations on your new assistantship appointment! Before you begin your position, please complete the following requirements. If you have any questions about these requirements, please contact the Office of Graduate Student Assistantships and Fellowships at [email protected]

Complete Your I-9

The I-9 process is a federal requirement that verifies your work eligibility. We recommend you complete the I-9 process as soon as possible. If you do not complete your I-9 in a timely manner, you risk termination of your position. 

There are two steps to complete this process:

Step 1: Online Form

  • Visit http://www.newi9.com/ and enter the employer code of 14290 to complete Section 1 of your I-9. After you finish, you’ll see a list of acceptable original documents you can bring to complete the in-person verification.
Step 2: In-Person Verification
  • Once your online form is completed, you will need to schedule an appointment to meet in person with a representative that will verify your documents. This is done on a GW Campus.
    •  Complete on a GW Campus (Foggy Bottom or VSTC)

Please note: U.S. Social Security Numbers (SSN) are required when completing the I-9 because GW participates in E-Verify (# 335965). You would need to have applied for an SSN prior to completing an I-9 but you do not need to have received your SSN to complete an I-9.

You can use these instructions to apply for a Social Security Number: https://internationalservices.gwu.edu/social-security-taxes

Please visit the HR Employment Eligibility Verification webpage to learn more and contact hris@gwu with any questions.

Complete Your Payroll Forms Online

  • You should be able to access the employee portal (often referred to as “GWeb”) at https://it.gwu.edu/gweb. The employee portal offers a convenient way for you to verify and update your W4 address and work location address. Select the "Personal Information Menu" tab to update your W4 address and work location address. Work location is where you work at least 50% of the time. 
  • The employee portal also allows you to enter your banking information for direct deposit. You can make these changes under the “Pay Information Menu” tab. Review the Direct Deposit Set Up Instructions (PDF) for more detailed instructions.

  • Select the "Employee Information Menu> Pay Information" tab to set up direct deposit for your paycheck. Review the Direct Deposit Set Up Instructions (PDF) for more detailed instructions.  

Complete Your Background Check

  • You should receive an email from "Sterling Info Systems" with a link to complete your background if this is your first assistantship at GW. Please complete the background check form promptly upon receiving the email because the link will only be accessible for one week.
  • If you can no longer access the link, please contact OGSAF at [email protected].