Onboarding for New Graduate Assistants

Congratulations on your new assistantship appointment! Before you begin your position, please complete the following requirements. If you have any questions about these requirements, please contact the Office of Graduate Student Assistantships and Fellowships at [email protected]

 Complete Your Employment Verification (I-9)

The I-9 process is a federal requirement that verifies your work eligibility. If you do not complete your I-9 in a timely manner, you risk termination of your position. 

There are two steps to complete this process:

Step 1: Online Form

You will first need to visit www.newi9.com and when prompted for an Employer Name/Code, enter 14290. Next, enter your personal information. Then, you will see a list of acceptable original documents required for Step 2: In-Person Verification. 

Step 2: In-Person Verification

Once your online form is completed, you will need to schedule a 15 minute appointment to meet in person with a representative that will verify your documents. This verification can be completed at a Human Resources Office on the GW Foggy Bottom Campus (in Washington DC) or the GW Virginia Science and Technology Campus (in Ashburn, Virginia).

Schedule an Appointment

International Students
U.S. Social Security Numbers (SSN) are required when completing the I-9 because GW participates in E-Verify (#335965). Please apply for a SSN as soon as you receive an assistantship offer and arrive in the United States. 
To complete the I-9 process, you need to have applied for an SSN BUT you do not need to have received your SSN yet. Once you receive your SSN, please email [email protected] for instructions to securely upload your new SSN card. 
Please note that you may need to re-verify your I-9 with updated immigration documents as you continue your studies at GW. OGSAF will contact you if re-verification is required.

Please visit the HR Employment Eligibility Verification webpage to learn more and contact hris@gwu with any questions.

 Complete Your Payroll Forms Online

  • You should be able to access the employee portal (often referred to as “GWeb”) at https://it.gwu.edu/gweb. The employee portal offers a convenient way for you to verify and update your W4 address and work location address. Select the "Personal Information Menu" tab to update your W4 address and work location address. Work location is where you work at least 50% of the time. 
  • The employee portal also allows you to enter your banking information for direct deposit. You can make these changes under the “Pay Information Menu” tab. Review the Direct Deposit Set Up Instructions (PDF) for more detailed instructions.

  • Select the "Employee Information Menu> Pay Information" tab to set up direct deposit for your paycheck. Review the Direct Deposit Set Up Instructions (PDF) for more detailed instructions.  

 Complete Your Background Check

  • You should receive an email from "Sterling Info Systems" with a link to complete your background if this is your first assistantship at GW. Please complete the background check form promptly upon receiving the email because the link will only be accessible for one week.
  • If you can no longer access the link, please contact OGSAF at [email protected].